Episode # 65 – Talking Microsoft Viva – Connections

In this episode we start a series of few sessions to review all of Microsoft Viva components, Learning, Insights, Topics and Learning. We start with Viva Connections, the gateway to the employee experience, where we review the purpose and use of it, how to configure and deploy it to your organization. We get a bit of technical to review the requirements and the steps to implement Connections.

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Episode # 64 – Can I upload files directly from SharePoint to Teams?

In this episode, we answer a question from our audience how and where I can upload files from SharePoint to Teams. We explain the architecture of Teams backend and the scenarios you can move files around or where files are stored in Teams. We expand our discussion to explain where the data storage of all the services is associated with Microsoft Teams.

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Episode # 63 – Manage offline document with sensitivity label/MIP enabled of a terminated employee

A common question from our listener is how to protect offline documents downloaded by the users after they no longer work for the organization. We discuss in this episode options with security labels with Microsoft Information Protection and what is the best way to protect the company’s content. We review different scenarios and of course we recommend a process to control and protect sensitive information whether it is in an online or offline mode.

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Episode # 62 – Do you ever do migration again once you have migrated to M365 and SharePoint Online?

In this episode, we discuss a topic that all of us has faced regarding upgrading your content within SharePoint Online. Do we ever have to upgrade again once we have migrated to Microsoft 365? We talk about how new features are being released in SPO, and when it is necessary to do another migration/revamp of content in your portal. Does the technology drive the update in M365 or is it driven by other design change decisions?

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Episode # 61 – Tips, best practices, and clarity around meeting notes & the Microsoft Stack

In this episode, we discuss a question from our audience about the best practices on how to handle meeting notes using Microsoft 365. We review few options on how to best take meeting notes, whether you use Microsoft Teams notes classic or modern, using OneNote or even emails, we discuss options and use cases for each scenario.

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Episode # 60 – How do you deal with difficult IT projects or IT projects that go off the rails?

In this episode, we step away a bit from the technical discussion to share our experience about difficult IT projects. We discuss how we deal with projects that can go off the rails, whether it is related to scope, timing, budget, unexpected issues, or resources.

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Episode # 59 – How do you use Planner?

In this episode, we discuss the use of Planner in our project, how do we take advantage of its features and what are the gotchas in this product. We also compare Planner to other tools and what to use best and when.

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Episode # 58 – When and how do you use OneDrive?

In this episode, we review the use of OneDrive in our professional and personal lives. We review how the difference use of the consumer OneDrive vs. OneDrive for business, the sync client, sharing files internally and externally, and securing your content. We also discuss the use of the sync client with SharePoint and the integration between OneDrive and Microsoft Teams.

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Episode # 57 – Have you used OneNote and where do you store your notebooks?

In this episode we discuss the use of OneNote on a personal side and in a Team. We review notebooks stored in your OneDrive or in a SharePoint site and how do you sync your notebooks across your devices. We review how to manage your old notebooks and the most efficient to organize them all.

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Episode # 56 – M365 Information Architecture – How much control does your organization have?

In this episode, we discuss a very popular topic about your information architecture in M365. Where do you stop your control over your information architecture in M3365, specifically in SharePoint Online and Microsoft Teams? Where do you draw the line allowing your business users to manage your SharePoint sites, lists, library, folder, or metadata. Do you go the wild west route, allowing the users to manage the information, or do you have a governing body manage that?

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Episode # 55 – What is self-service licensing in Microsoft 365?

In this episode we review the concept of self-service licensing where Microsoft 365 users will be allowed to purchase licensing independently from their corporate license, using a corporate or personal credit card. This self-service licensing applies to Power Apps, Power Automate, Power BI, Microsoft Project, and Visio. We opt-out options for administrators and some tips on how to better manage your licenses in your tenant.

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Episode # 54 – Automate the application of metadata to documents in SharePoint Online

In this episode, we address the question from our audience on how we can automate metadata in SharePoint Online documents. We propose few solutions that we have traditionally implemented such as default column values, document properties, bulk editing, workflows, or SharePoint Syntex.

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Episode # 53 – What’s a business process vs. What’s just automated activity with Mike Fitzmaurice

We are excited to have Mike Fitzmaurice, aka “Fitz”, to talk about business processes and how it is different than automation. We discuss the flow of information, how to put your business needs first, regardless of the technology, and how you can build your process to make life easier for your day to day activities. Automating tasks does not mean automating a business process, but there is much more to building it in technology.

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Episode # 52 – What tips would you give for people who don’t feel heard in work meetings?

In this episode, we step away from technology to discuss a common situation that has happened to all of us. How do we handle a situation where some people do not feel heard in work meetings, or people are always over spoken to? We review what strategies we have taken in the past, if such events happened to us or if we have experienced it happening to others. We talked about strategies how to address them and what is the best way to take back the control of the meeting. We also extend this topic to discuss the same issue happening when some tries to hijack your session while presenting in events, and how do you handle such a situation.

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Episode #51 – Discussing security with Matt Soseman

In this episode, we are excited to have Matt Soseman, Senior Security Architect at Microsoft , to discuss Security within Microsoft 365. Lots of great information from Matt regarding best practices, how to approach securing your tenant, and how you need to think your security settings. We talked about MCAS, MIP labels, DLP policies and many other goodies around security guidelines.

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Episode # 50 – What are our plans for 2021 Conferences?

In our 50th episode we wanted to talk about our plans in 2021 for conferences and events and our hope to back in person when it is safe to travel again. We talk about the following conferences: M365 Virtual Marathon, Microsoft 365 Collaboration Hybrid Conference (June 2021), SharePoint Fest in Chicago, FC and Dallas, North American Collaboration Summit, European Collaboration Summit, and Microsoft 365 Collaboration Conference in Vegas in December 2021.

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Episode # 49 – Would you ever use SharePoint Online for collaboration without Teams?

With Microsoft Teams being the primary solutions  for collaboration, we address the question if we ever use SharePoint Online without Teams, and would we ever use SharePoint Online for collaboration without Teams. We discuss how and where SharePoint is used best, the ability to include your SharePoint Online communication sites, intranet, and other element of content publishing to the organization via SharePoint.

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Episode # 48 – What are the barriers for organizations using Microsoft Teams with external users?

In this episode, we discuss a very common question that most organizations face when it comes to opening Teams to external users and guests. We will address the best practices, what is required to better secure your tenant for external users and guests, and what are our recommendations to make sure you are on top of the ball game with Teams security settings.

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Episode # 47 – How do you manage your work tasks

In this episode, we share with you our experience on how we manage our work tasks. We talk about Outlook tasks, To Do and Planner and share our ways to manage our daily lives.

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Episode # 46 – Using Default Labels in Microsoft Information Protection

In this episode we are answering a question whether organizations user a default label when using Microsoft Information Protection. We dive into the details of MIP, what are the most commonly deployed labels, how to configure them and more information on how you can secure your data with MIP.

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