In this episode we start a series of few sessions to review all of Microsoft Viva components, Learning, Insights, Topics and Learning. We start with Viva Connections, the gateway to the employee experience, where we review the purpose and use of it, how to configure and deploy it to your organization. We get a bit of technical to review the requirements and the steps to implement Connections.
In this episode, we answer a question from our audience how and where I can upload files from SharePoint to Teams. We explain the architecture of Teams backend and the scenarios you can move files around or where files are stored in Teams. We expand our discussion to explain where the data storage of all the services is associated with Microsoft Teams.
A common question from our listener is how to protect offline documents downloaded by the users after they no longer work for the organization. We discuss in this episode options with security labels with Microsoft Information Protection and what is the best way to protect the company’s content. We review different scenarios and of course we recommend a process to control and protect sensitive information whether it is in an online or offline mode.
In this episode, we discuss a topic that all of us has faced regarding upgrading your content within SharePoint Online. Do we ever have to upgrade again once we have migrated to Microsoft 365? We talk about how new features are being released in SPO, and when it is necessary to do another migration/revamp of content in your portal. Does the technology drive the update in M365 or is it driven by other design change decisions?
In this episode, we discuss a question from our audience about the best practices on how to handle meeting notes using Microsoft 365. We review few options on how to best take meeting notes, whether you use Microsoft Teams notes classic or modern, using OneNote or even emails, we discuss options and use cases for each scenario.
In this episode, we step away a bit from the technical discussion to share our experience about difficult IT projects. We discuss how we deal with projects that can go off the rails, whether it is related to scope, timing, budget, unexpected issues, or resources.
In this episode, we review the use of OneDrive in our professional and personal lives. We review how the difference use of the consumer OneDrive vs. OneDrive for business, the sync client, sharing files internally and externally, and securing your content. We also discuss the use of the sync client with SharePoint and the integration between OneDrive and Microsoft Teams.
In this episode we discuss the use of OneNote on a personal side and in a Team. We review notebooks stored in your OneDrive or in a SharePoint site and how do you sync your notebooks across your devices. We review how to manage your old notebooks and the most efficient to organize them all.
In this episode, we discuss a very popular topic about your information architecture in M365. Where do you stop your control over your information architecture in M3365, specifically in SharePoint Online and Microsoft Teams? Where do you draw the line allowing your business users to manage your SharePoint sites, lists, library, folder, or metadata. Do you go the wild west route, allowing the users to manage the information, or do you have a governing body manage that?
In this episode we review the concept of self-service licensing where Microsoft 365 users will be allowed to purchase licensing independently from their corporate license, using a corporate or personal credit card. This self-service licensing applies to Power Apps, Power Automate, Power BI, Microsoft Project, and Visio. We opt-out options for administrators and some tips on how to better manage your licenses in your tenant.
In this episode, we address the question from our audience on how we can automate metadata in SharePoint Online documents. We propose few solutions that we have traditionally implemented such as default column values, document properties, bulk editing, workflows, or SharePoint Syntex.
We are excited to have Mike Fitzmaurice, aka “Fitz”, to talk about business processes and how it is different than automation. We discuss the flow of information, how to put your business needs first, regardless of the technology, and how you can build your process to make life easier for your day to day activities. Automating tasks does not mean automating a business process, but there is much more to building it in technology.
In this episode, we step away from technology to discuss a common situation that has happened to all of us. How do we handle a situation where some people do not feel heard in work meetings, or people are always over spoken to? We review what strategies we have taken in the past, if such events happened to us or if we have experienced it happening to others. We talked about strategies how to address them and what is the best way to take back the control of the meeting. We also extend this topic to discuss the same issue happening when some tries to hijack your session while presenting in events, and how do you handle such a situation.
In this episode, we are excited to have Matt Soseman, Senior Security Architect at Microsoft , to discuss Security within Microsoft 365. Lots of great information from Matt regarding best practices, how to approach securing your tenant, and how you need to think your security settings. We talked about MCAS, MIP labels, DLP policies and many other goodies around security guidelines.
In our 50th episode we wanted to talk about our plans in 2021 for conferences and events and our hope to back in person when it is safe to travel again. We talk about the following conferences: M365 Virtual Marathon, Microsoft 365 Collaboration Hybrid Conference (June 2021), SharePoint Fest in Chicago, FC and Dallas, North American Collaboration Summit, European Collaboration Summit, and Microsoft 365 Collaboration Conference in Vegas in December 2021.
With Microsoft Teams being the primary solutions for collaboration, we address the question if we ever use SharePoint Online without Teams, and would we ever use SharePoint Online for collaboration without Teams. We discuss how and where SharePoint is used best, the ability to include your SharePoint Online communication sites, intranet, and other element of content publishing to the organization via SharePoint.
In this episode, we discuss a very common question that most organizations face when it comes to opening Teams to external users and guests. We will address the best practices, what is required to better secure your tenant for external users and guests, and what are our recommendations to make sure you are on top of the ball game with Teams security settings.
In this episode we are answering a question whether organizations user a default label when using Microsoft Information Protection. We dive into the details of MIP, what are the most commonly deployed labels, how to configure them and more information on how you can secure your data with MIP.
About The site
M365 Voice is a weekly podcast dedicated to share information with the community about the Microsoft 365 platform that includes Office 365, Windows 10 and EMS. Our podcasts will be 20 minutes each and will cover new features, updates, best practices and other ideas about the platform. We will also host guests from the community and from different Microsoft Product Group members.
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