Episode # 35 – What’s SharePoint Syntex and what is Project Cortex?

Microsoft recently announced at Ignite 2020 a new initiative from Project Cortex called SharePoint Syntex. In this episode we talk about the details of the new service and how Microsoft is transforming Content Services by adding AI and intelligence to content capturing. This is a game changer as it allows the platform to automatically classify, tag and apply retention to a document or form based when it scans its content. The human interaction is no longer needed, and this will drive the productivity of the users with content management. Watch this episode and let us know what you think.

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Episode # 34 – Where to share files from SharePoint, Teams or OneDrive?

Many users are often confused when they collaborate with others when it comes to sharing files; they want to make sure they are sharing them securely and correctly. There are few different ways to share a file internally or externally using different platforms. In this episode, we shed the light on how you can share files, what are the use cases and where you can share them from. We also highlight the security around sharing files, and you can manage any file you shared with others.

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Episode # 33 – Discussing SharePoint Home Site with DC Padur

We are excited to have DC Padur, Product Manager at Microsoft, SharePoint Experiences, with us to discuss the SharePoint Home site and the latest announcements from Microsoft Ignite. In this episode, DC  answered many questions from us regarding the features of the Home site, scenarios where you can use it or not, the difference between a Home site and other communication site, and many other goodies.

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Episode # 32 – Are SharePoint Hubs actually site collections?

In this episode, we address the question if SharePoint Hub sites are actually site collections. We explain how Hub sites are configured, what are the features and you can enable a site to be a hub site. We go through multiple scenarios and we address the best practice to deploy Hubs for your intranets.

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Episode # 31 – The best way to keep up with M365 changes and updates so you stay ahead of your users

Microsoft 365 Admins have the challenge to keep up with all the updates rolled out with the platform and will need a way to stay ahead of the users when it comes to changes. In this episode, we suggest multiple ways for the M365 Admins to make sure they are not overwhelmed with the constant changes, how to delegate and where to keep up with the evolving cloud.

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Episode # 30 – Discussing Microsoft Lists with Mark Kashman

We are excited to have Mark Kashman, Senior Product Manager at Microsoft, with us to discuss the latest release of Microsoft Lists. In this episode, Mark answered many questions from us regarding the evolution of Microsoft Lists from SharePoint Lists, how Teams work with Lists, all the different templates, integration with other platform and services, availability, and many more.

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Top 5 Features in Microsoft Teams…

Actually, it turned into the Top 20 Features in Microsoft Teams!

Here at M365Voice, we got together for our weekly podcast recently and the question came up: 

“What are your top 5 features in Microsoft Teams are that everyone should know about?” 

We quickly came up with 5 and then we just kept going, round-robin style.  We ended up at 19 top features, and we feel like we could have come up with more.  Then in writing this, we added one more to make it an even 20!  Well, here are those top 20 features in Microsoft Teams that we feel every business user should know about.  Some are big features that are fundamental to using Teams, and others are small features that help to refine the Microsoft Teams experience and make it an awesome tool to work with when collaborating with others.  We hope that some of these are helpful to you. 

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Episode # 29 – When do you recommend using a SharePoint Communication Site vs. a SharePoint Team Site?

In this episode, we answer the question about what to where? Should I use a SharePoint Communication site or a SharePoint Team site? We explore the different features for both sites and the differences in each one of them, and we review what it means when you collaborate with others vs. when you share the information with the rest of the organization.

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Episode # 28 – How can organizations today stay on top of changes in M365?

Changes in Microsoft 365 are constant, and organizations always need to stay on top of the changes and how to address them. In this episode, we address how M365 admins can manage all the changes to make sure any updates are handled appropriately within the tenant. We review many different options to stay connected to all the changes and what are the best strategies to deal with this evolving cloud world.

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Episode # 27 – Immediate steps to take when you experience a data breach in Microsoft 365

In this episode, we dive into security in Microsoft 365. Like nay other platform, hackers may attempt to get into your tenant to phish for information and cause disturbance in your daily work life. We review options on what to do when you have a data breach in M365 and what actions you should take to correct the breach. We also discuss measures that you can take to minimize the data breach and secure your tenant from future attacks.

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Episode # 26 – How do you refer to Team’s Teams, Planner’s Plan, etc. in your organization?

A common question and scenario we always face in our daily lives is how we refer to services in Microsoft 365. Few of the users are confused by the terms that are not familiar with and do not call the instance related to a service in its proper term. For example, we hear Team’s Teams or Planner’s Plan to refer to a Team or a Plan, where many users feel they are being repetitive. This episode shows our experience in the platform and how we converse with each other on a daily basis with the proper Microsoft 365 terms.

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Episode # 25 – which Microsoft 365 mobile apps do you use the most and why

In this episode, we discuss our most used Microsoft 365 mobile apps and which ones we use the most. We do another round table where we share our personal experience and the mobile apps and how we use them on daily basis.

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Episode # 24 – When to self-service or not?

The question in this episode was “When to self-service or not”. We address this governance question on how to control the creation of Office 365 groups, SharePoint , Teams, Planner and Yammer Communities. It is a question that every organization faces to balance between proper governance and opening self-service creation to the end users. We provide multiple options on this topic and we share with you our best pick to manage the sprawl in your tenant.

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Episode # 23 – Microsoft 365 is huge, where would you recommend companies start?

In this episode, we discuss the big question where you should start implementing Microsoft 365. There are many ways to deploy M365 and we review the best practice scenarios of which service to do first, but we also dive into the exceptions that companies must do. Even with the exceptions, we recommend some standard practices any organization should follow to have a proper deployment of the cloud without many re-dos or re-configurations.

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Episode # 22 – What are the top 5 Teams features every business user should know

We address a new question in this episode about the top 5 Teams features any business user should know. We think there is a long list of great Teams features that everyone should know, and we address them in a fun round robin game. Each one of us presented a personal favorite Teams feature and described its functionality and why we like it. We hope you enjoy them as well!

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Episode # 21 – How fast can you realistically move an organization into Microsoft 365 during COVID?

In this episode, we address the question on how fast we can onboard an organization into the Microsoft cloud. We review the deployment of the platform within normal circumstances and during COVID, explaining what organizations are doing to fast track the enablement of remote users. We also address how you can follow proper procedures to implement best practices when it comes to Security, Governance, and user adoption, even if you have accelerated the deployment of the Microsoft 365 services.

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Episode # 20 – What are some hurdles to SharePoint adoption, realizing some productivity gains?

In this episode we address the question of how to overcome the hurdles of SharePoint, how to get the users to be excited about SharePoint, and how to realize productivity gains. We talk about what to use when, plan for change management and adoption programs, communications to help organization foster adoption. We give tips on how to take advantage of the full potential of SharePoint and not only a file repository platform.

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Episode # 19 – What’s your favorite Surface device?

In this episode we are discussing our favorite Surface devices and whether we have deployed it internally at different organizations. We talk about Surface Pro, Surface Laptop, Surface Go, or Surface Book, where each one of us is giving a personal favorite spin on our experiences with each device.

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Episode # 18 – What to use when? When to use a Teams Private Channel vs. Yammer Community or SharePoint site?

In this episode we are addressing a new question on what to use when. When is a good case to use a Microsoft Teams Private Channel vs. a Yammer Community or a SharePoint site? This is a very common scenario we all run into when deploying Microsoft 365 to organizations. We answer this question by providing examples and suggestions on the use cases of each of the platform. We cover how to deal with Private Channels in Teams, what it means to have a private Yammer Community, or if you prefer to have a Private SharePoint Team Site. And of course, we did this over another wine/beer tasting but with a twist!

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Episode # 17 – What’s The difference between SharePoint Hub sites and Home Site?

In this episode, we are talking about the difference between a SharePoint Home site and Hub sites, and we are doing it with a social twist bringing some wine tasting and beer tasting during our recording. We will address the key differences between a Home site and a Hub site, what to use when and how we can switch between them.  

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